Note: This article applies only to Outlook 2010 and 2013 as used on a Windows PC, or to Outlook Web App (OWA). If you're using Outlook 2011 on an Apple Mac, please refer to FAQ 2276 instead. Show
If there is a group of people you email repeatedly with Outlook or Outlook Web App (OWA), you can set up a contact group. It's also possible to share a contact group once you've created it. ContentsCreating a contact group in Outlook 2010 and 2013
Creating a contact group in Outlook Web App (OWA)
Pasting addresses into a contact groupWhen copying and pasting a list of addresses for import into a Contact Group or Distribution List, it's important that you ensure the email addresses are correctly formatted, otherwise you may find that your emails are rejected as a result of a header syntax error (FAQ 2478 gives more details about this problem). When entering the addresses into a text file or spreadsheet, ready for copying, please type them in the following format: Real Name <Email address> where Real Name is the real name or other title for the address, followed by at least one space, and <Email Address> is the email address itself enclosed in angle brackets <like this>. For example, Ann Other Never enclose the real name or the email address in quotation marks, whether single or double. When you have added one or more address to the contact group, it should appear as follows: There should be no email address shown next to the name in the Name column. If an email address is shown there, you need to edit the entry so as to show only the person's name. The email address should only appear in the E-mail column. Creating a 'master' contact groupYou might want to use a single contact group that comprises other sub-groups, for example a contact group for an entire department, containing smaller contact groups for groups of staff within that department. That way, you can email one or more of the smaller groups, or mail them all together using the 'master' contact group. You can set up a 'master' contact group in Outlook as follows:
Sharing contact groupsOnce you've created a contact group, it's possible to make it available to your colleagues. Full details can be found in FAQ 2504. How do I create a group in Outlook 2022?If you are a Microsoft 365 subscriber, make sure you have the latest version of Office.. Open Outlook for Mac.. Select File > New > Group. Don't see Group in your menu? ... . Fill out the group information: Group name: Create a name that captures the spirit of the group. ... . Click Create.. How do I create a group email list?How to create an email group in Gmail: A step-by-step guide. Open Google Contacts.. Create a group label.. Add contacts to your label.. Select the label name in the “to” field.. Send an email to the group.. Why can I not create a group in Outlook?If you get the message Outlook Group cannot be created directly after the dialoge "Create New Outlook Group - set a Name", the access to your Outlook profile is not possible. In this case please create a new Outlook profile. Then restart Outlook with the new profile and it should be possible to create the group.
|