How to tell your boss you are applying for an internal position email template

When you are looking for a new job, it is best to see if there is a position available within your organization.

In this scenario, you will be needed to write an email expressing interest in an internal position.

It must be remembered that when you are looking for an internal position, so there is a specific method to apply for it.

Emails written within the organization are, in fact, not that hard to write.

The applicant usually knows the person who will be reading the email, and can effectively communicate with him or her, without feeling too edgy.

But this does not mean that you should not be formal in how you reach out to the human resource manager.

Not to mention, your tone must be professional.

It is important to ensure that the hiring manager perceives you as a serious candidate for the position.

A sample email expressing interest in an internal position is provided below for your reference:

Sample Email Expressing Interest in an Internal Position

Subject: Marketing Manager Position (Internal)

Dear Ms. Jaiden:

I just heard about the open position of Marketing Manager at ABC Company through a memo. I would like to express my interest in this position as I believe that I am a good contender. Owing to my ability to handle marketing initiatives in the absence of my supervisor, I fully qualify for this position.

Since I am already working for ABC Company for the past 5 years, I am well aware of all aspects of the marketing department. As a matter of fact, I will need minimal training and will become an immediate asset to the organization.

My competencies can be judged from my various accomplishments as a marketing representative. With this in mind, I am sure you will consider my credentials.

I would like to meet with you in person to discuss this in detail. Please let me know if you need any further information to process my application.

Thank you for your time and consideration.

Sincerely,

Simon Cohen
Marketing Representative
Murdoch Inc.

If you have a chance to take a new job at your company, you don’t want to burn a bridge, have difficulty in a new position or jeopardize the possibility of getting the job by not handling the situation correctly with your current boss. Sometimes, there’s no easy way to tell your boss you’re moving to a different department. If you manage the transition using a few sensible techniques, you not only will minimize potential hard feelings, but might even get your boss’s support.

Follow Correct Procedure

Your company might have procedures for applying for internal positions, which could including notifying your boss first. If another department head informally asks you if you want to come work with him and do an interview, find out if that’s acceptable. Make sure it’s OK with HR that you discuss an internal position at your business, at least in terms of how you’re going to interview.

Prepare for the Reaction

The first step is deciding how to tell your boss you’ll be interviewing for an internal position with your company is to anticipate what his reaction will be. He might have an emotional reaction and a practical reaction. You need to prepare your responses in both cases.

His emotions might include feeling betrayed or embarrassed, feeling frustrated that he’s going to have to replace you and train a new employee, or feeling happy for you because he knows you’ve outgrown your position in his department. Rehearse your possible responses to his initial emotional reaction.

Don’t just prepare for his emotional response, though. Your boss might make a counter offer. Would you stay where you are for a raise, new title, promotion, new software or trips to conferences or trade shows? He might ask you who is going to replace you. That’s not your job, but you should have a plan for training your new replacement. You might offer to write a detailed job description and “how-to” guide for your position.

Your boss might tell you he understands and ask if you would like a recommendation. In that case, have a list of items you want to confirm so you’re both on the same page. This would include your duties, projects you’ve worked on, software and hardware knowledge you have and any accomplishments you had while you were in your current position.

Choose the Time

The earlier you tell your boss, the longer she might stew, get upset and reconsider her initial positive reaction. The opposite can also be true – after initial anger, your boss might calm down, see that this opportunity is good for you and be more supportive.

Think through each scenario and decide which is most likely to happen. Once you know when you’re going to tell your boss, you can then start thinking about how.

Choose the Manner

It’s probably best to tell your boss you’re interviewing in person. That’s more sensitive and you can have your back-and-forth right then. If you’re very nervous about giving him the news, you might write out what you want to say, then email or text him at a time when you know he’s not busy and can come into your office as soon as he gets the message. You can also walk into his office shortly after you send your email or text.

Another problem with telling your boss too early is that he might start looking for your replacement before you even have the new job. If possible, talk to HR and let them know that you want to give your current boss plenty of notice, but that you don’t want to upset him during a two- to three-week interview process. Ask HR how they feel you should handle this.

Ask About Transitioning

To keep your boss on your side as much as possible, and/or to minimize her anger, suggest your transition process. Let her know you’re not abandoning her and the team. You might have your job description and “how-to” document already set up.

Prepare Your Follow Up

Let your boss know the results of your interview. If you get the job, let him know, tell him your start date and discuss how you want to make the transition. If you don’t get the job, let your boss know and (if it’s true), let your boss know you are happy where you are, but that this new job was just a great opportunity.

Tell him you are not sending out other resumes and that this was just a one-time interview, if this is the case. Remember, you might need to use your boss as a reference for years to come as you progress in your career, and you don’t want to burn a bridge.

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