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What Our Users Say : : : "The Outlook Freeware did the trick - got my emails transferred from Windows Live to Outlook 2010. Thanks, Outlook Freeware!" "It did exactly what i needed it to do." "Converted about 200 emails from Mac Mail to Outlook 2013. Thank you! I will certainly recommend you to friends." Microsoft Excel spreadsheet is a common data source for a mail merge. In this article, we look closely at how to perform a mail merge from Excel and Outlook. What is mail mergeThe mail merge is a method of personalizing mass mailing messages. Helped by the mail merge, each sent email from a mass mailing becomes an individual message and contains personal information for different recipients. Mail merge tools can automatically fill such information and recipient details in the indicated merge fields. Mail Merge is a method of mass mailing personalization. To perform this task you need an easy-to-use tool with a wide range of additional features, like the advanced version of Mail Merge with Attachments. Unlike the Word Mail Merge, this Outlook add-in personalizes the Subject, CC, and BCC, Attachments, and provides a comprehensive set of sending options for greater performance. How to mail mergeWhen you learn how to send bulk emails using mail merge, you choose from different tools to individualize the emails in the mailing. However, all these instruments follow the same algorithm:
Those who are interested in how to do a mail merge in Outlook have two main options:
Both methods use a spreadsheet file as the data source to fill in the placeholders in the mailing text. What is the mail merge data-source fileMail merge data can be contained in a spreadsheet file. The column headings of such a spreadsheet correspond to the merge fields in the mail template. The most common file format for this document is MS Excel. The benefits of choosing MS Excel format for the database file for mail merging:
Creating database documentIt's quite simple to create a database file using MS Excel. First, you need to consider what kind of mutable individual data is needed in your mailing. The most frequently used are:
Advanced version of Mail Merge with Attachments allows using, in the mail merging, the data for Subject, CC and BCC fields, and especially attachment names or paths to them (see how to mail merge with attachments for details). All the data is arranged with the cells of the table in one row for each recipient. Name the column headers so they can be easily inserted by meaning into the merge fields of the Outlook draft message or a Word document. Pay attention to:
To mail merge the data from the spreadsheet document via Mail Merge with Attachments, save the Excel file in a comma-separated value (.csv) format. Personalizing addressesPut your mailing list in the appropriate column. Here, for example, we named it Email. Now, the mail merge tool you use can create individual emails containing the unique address for every recipient from the mailing list. Just indicate the spreadsheet file as the database when selecting recipients and the column header name for the To field.
ReliefJet Essentials for Outlook contains over 160 professional utilities and add-ins in a single package to expand Outlook capabilities and make it super-efficient. Personalizing the message textTo send the individual emails for each recipient of your mailing, you can put in the database table any personal information to fill in the placeholders in the text. In our case, this is a personal greeting in the Recipient column and the names of the different files to attach to the emails. Add as many columns to your table as you want. Personalize any part of the email body that may give individual details. MS Excel's unique capabilities allow you to combine values from cells directly in a working spreadsheet using formulas, for example: = "Hello, " & A2 & " Thank you for " & E2 & " work!"" You can use formulas to combine any data, such as a separate first name, last name, and email address in the full address field, the name of attachments, and other fields. How to merge the mail documentsInsert the column heading names from the created database spreadsheet in the placeholders in your mailing template.
If your data-source table contains any numbers, ensure you put the appropriate symbol (currencies, measures, etc.) before or after a numeric placeholder in the email body. Once all placeholders are ready, you can mail merge the Outlook bulk emails to send the mailing. Before processing, check that the data-source file is closed and saved on your local drive. Upon starting the mail merge process, all mailing messages will be filled in one by one with the data from the worksheet. Ensure your messages are filled out correctly before you send them. In Word, you can do this through preview mode. Our utility allows you to save your completed messages to a specified folder. Then you can check your mail, including the address, subject, and text.
Now that all the messages are successfully filled with the necessary information, they can be sent to their destination as separate emails with different facts. If you used our utility and saved your messages to a separate Outlook folder before checking, you can send them from that folder using the Redirect Messages utility. Another option is to disable scheduled Send/Receive in Outlook and view messages in the Outbox folder before sending them manually. ReliefJet Essentials for Outlook is a large set of easy-to-use indispensable tools to increase office and home productivity in one convenient package:
Featured : : : Trusted Software : : : How do I mail merge from Excel to Outlook?Insert a merge field. Go to Mailings > Address Block. For more info, see Insert Address Block.. To add a greeting line, choose Greeting Line. For more info, see Insert Greeting Line.. To add other merge fields, like invoice numbers, see Insert mail merge fields.. Choose OK.. Choose File > Save.. How do I mail merge from Excel to email?How to Email Merge From Excel. Open an Excel workbook containing the names and other identifying data that you want to use in your email. ... . Open Microsoft Word and type your form letter. ... . Click on the "Mailings" tab, choose "Start Mail Merge" and click "Email.". Click "Select Recipients" on the displayed tab.. How do I do a mail merge with Outlook?Go to Mailings > Insert Merge Field, and then choose the fields to add. In your main document, select Drag fields into this box or type text, and click or tap the text to remove it. Add and format the fields you want to be included in the email message, and choose OK.
What is the fastest way to import emails from Excel to Outlook?Convert email addresses in Excel to Outlook message with Kutools for Excel. Select the emails, and click Kutools > Text > Add Text.. In the Add Text window, enter semicolon ; into Textbox, and check After last character.. Click Ok or Apply, and then copy the email with semicolon to the Outlook email message.. |