Do you find yourself having to send the same message to several people again and again? Normally, you’d enter all the emails in the To: line section manually, and then hit the send button. However, the whole process is pretty long-winded, and you certainly don’t have to waste your precious time when alternate, quicker methods already exist. By creating an
email group in Outlook, you can send important emails to all your important contact—all in a single go. To learn how, follow the steps below. An email group on Outlook, sometimes also called a Contact group or Distribution list, is a group consisting of a number of emails and settings which can help you
send an email to all members at once, saving you a lot of time in the process. To create an email group on Outlook, simply follow the steps below: That’s it. Repeat this as many times as you like to keep adding new members to your Outlook group. Now when you want to send the same email to multiple people, simply choose the group, put the email in, and hit Send. Creating email groups on OutlookSending emails to multiple people doesn’t have to be a headache. But creating an email group or contact list, you not only reach multiple people at once, but save a ton of your precious time in the process. Share This Post:Sending emails to a group is more common in both our business and personal lives. You may use groups for your project team at work and your immediate family members at home. Creating an email group for a distribution list in Microsoft Outlook can save you a lot of time. Once the group is set up, you can just pop it into the email and contact several people with a single message. If you've never done this before, we're here to help. Here's how to create a group in Outlook for both Windows and Mac. There really is no difference between a contact group, contact list, email group, or distribution list when talking about Microsoft Outlook. The terms are used interchangeably. As a matter of fact, the Microsoft Office support site now offers up the term "Contact Group" as opposed to "Distribution List":
The Outlook application itself uses the terms Contact Group (Windows) and Contact List (Mac) on its ribbon, in its menus, and in its support documents. So, as we move through the steps below, those are the phrases you'll see most often. Open Outlook on your Windows computer and prepare to create your contact group. If Outlook is stuck on loading profile, check out our linked troubleshooting guide and apply the fixes mentioned in it to proceed.
When you're done adding members to the group, click Save & Close from the ribbon. Compose an Outlook Group Email on WindowsAfter you create your email group in Outlook, you have a couple of methods for sending the members a message. You can send out emails directly from the Mail section, or you can access the People section, select the specific group and then send the email. We have outlined both the methods below. Proceed with the one you prefer. 1, Compose an Email From the Mail SectionIn the Mail section of Outlook, you can email that contact group you created by doing the following.
2. Compose an Email From the People SectionIf you are in the People section of Outlook, click the contact group in your list. Then, select the Mail icon and a new email will open with the group populated in the To field for you.
From here, you can also take a step further and configure Microsoft Outlook for project management if you use Outlook for work on a daily basis. Open Outlook on your Mac and get ready to create your contact list.
New Contact List Button Grayed Out on Mac?If you are unable to click the New Contact List button in the ribbon of the People section, this is a simple fix.
Compose an Outlook Group Email on MacAfter you create your email group in Outlook, you have a couple of ways to send a message to them. 1. Compose an Email From the Mail SectionYou'll probably be in the Mail section of Outlook most often, so to email that distribution list you created, follow these steps.
2. Compose an Email From the People SectionIf you happen to be in the People section of Outlook, simply hover the mouse over the contact list and when you see the Email icon display, click it. A new email will open with that contact list in the To line, ready for you to compose your message.
Speed Things Up With Outlook GroupsIf you send emails to the exact same people on a regular basis, creating a group can help you send messages in just a few clicks, saving quite a lot of time as a result. Creating a customized group might sound overwhelming at first, but once you create it by following the steps we have outlined above, you can spend your valuable time doing something more productive than sending out emails! Can I make a group email list in Outlook?In Mail, on the Home tab, in the New group, click New Items, then click More Items, and then click Contact Group. In the Name box, type a name for the contact group. On the Contact Group tab, in the Members group, click Add Members, and then click either From Outlook Contacts or From Address Book.
Can I create a group contact list?Create a group
You can group contacts together with labels. On your Android phone or tablet, open the Contacts app . At the bottom, tap Contacts. Create label.
What is the difference between an Outlook contact list and a group?There really is no difference between a contact group, contact list, email group, or distribution list when talking about Microsoft Outlook. The terms are used interchangeably.
How do I create a group email address list?How to create an email group in Gmail: A step-by-step guide. Open Google Contacts.. Create a group label.. Add contacts to your label.. Select the label name in the “to” field.. Send an email to the group.. |