Question Can I get a transcript or copy of Form W-2, Wage and Tax Statement, from the IRS? Answer Yes, but an actual copy of your
Form W-2 is only available if you submitted it with a paper tax return: Transcript Note:
Wage and income transcripts are available for up to 10 years but current processing tax year information may not be complete until the earnings are reported. This transcript doesn't include any state or local tax information reported by your employer to SSA on Form W-2. Copy If you e-filed your tax return or you didn't attach your Form W-2 to your paper return, then use one of the transcript options above. Otherwise, you'll need to contact your employer
or SSA for a copy. See Topic 159 for additional information. Información para el empleador en Español Welcome!Here’s some information you’ll want to get you started with filing your W-2s electronically with Social Security. For starters, filing W-2s electronically is free, fast and secure! You also receive an acknowledgement receipt. January 31st is the filing deadline for BOTH electronic and paper forms W-2. If this date falls on a Saturday, Sunday, or legal holiday, the deadline will be the next business day. Business Services OnlineBusiness Service Online offers three options to file W-2s electronically.
Before You File (Printer friendly version) Names and Social Security Numbers Each year employers send Copy A of Forms W-2 to Social Security. Social Security matches the name and Social Security number (SSN) on each Form W-2 against its database of all SSNs issued. When we find a match, we record the earnings information from the Form W-2 in the employee's earnings history. The earnings history is the basis for determining an employee's future eligibility and benefit amount for Social Security's retirement, disability, and survivors programs. That is why it is critical that each employee's name and SSN, as shown on their Social Security card, match your payroll records and year-end Forms W-2. The Internal Revenue Service's Publication 15 (Circular E, Employer's Tax Guide) contains instructions for recording employees' names and SSNs. The tax guide states that after an employee is hired, you should ask to see his or her Social Security card. The employee may show the card if it is available. You may, but are not required to, photocopy the card. How to Make the Critical Link Update Your Payroll Records - Ask employees to verify their name and SSN before you close out your books and prepare the Forms W-2. If a name has changed, continue to use the old name and tell the employee to contact Social Security to obtain an updated card. Using a new name before the employee updates Social Security's records may prevent the posting of earnings to the employee's earnings history. Change your payroll records only after the employee obtains an updated Social Security card with the new name. Avoid These Common Errors - Incorrect or misspelled names; incorrect SSN; using nicknames or shortened names; titles before or after the name; and name changes not reported to Social Security. Verify Names/SSNs with Social Security - Use Social Security's free Internet service, the Social Security Number Verification Service (SSNVS), to match employees' names and SSNs at the time they are hired or before you prepare and submit your Forms W-2. There are two Internet verification options. You can:
For more information about SSNVS, read: The Social Security Number Verification Service. If you discover an employee's SSN is incorrect, you should ask to see the employee's Social Security card to ensure the name and SSN shows correctly in your payroll records. If the information on the card matches your payroll records, ask the employee to check with any Social Security Office to determine and correct the problem. Document any action you take to obtain the correct name or SSN and continue to report the employee's earnings using the SSN given to you. If you receive a corrected name or SSN from the employee after you filed the Form W-2, submit a Form W-2C to make the correction. Helpful Hints Use the Correct Name Format It is especially important to report the exact last name. If an employee provides a name with an apparent compound or multiple last names, ask the employee which name is the beginning of the last name and which (if any) is the middle name.
Use the Correct SSN
Social Security Publication 20-005, ICN# 437010N |
How do i get my w2 from social security online
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